Live streaming deployment: Identify how you will take the live stream and provide it to your audience. The streaming tech will need to accommodate the video signal being provided by the A/V production, such as an SDI or HDMI master feed.ĥ. Onsite live streaming tech will require a dedicated internet connection from the venue, and a smart vendor will also bring 3G/ 4G/LTE mobile connectivity as a backup. Many A/V production services still do not offer live streaming support, and if they do, it’s likely a considerable line item in their quote. Onsite live streaming tech: Determine which party will be responsible for taking the output from the A/V production to your preferred live streaming CDN or your own streaming server(s). Also, be sure to confirm that the venue you are using for the event doesn’t require you to use its resources and staff for such production tasks.Ĥ. Not all events will employ camera operators, but if you’re looking for live direction of speaker/presentation material, be sure to specify it in your requirements, as additional staff and gear will be necessary. Most larger live event producers already hire A/V companies for standard setup of projectors and screens, wired/wireless microphones, stage lighting, computer(s) for slide presentations, and gear to record audio and presentation material. A/V production: Determine which vendor (or department within your organization) will be responsible for on-site audio and video gear. High-quality video and audio are still required for both deliverables.ģ. If you have more than one speaker presenting at a time, will each presentation be livestreamed? Many organizations opt to livestream only the larger sessions, and archive the recordings of the presentations in smaller sessions. Number of simultaneous event streams: Specify how many live streams will be produced during the event. Preparation time: The timeline will depend on how large the team will be and how complex the plan is, but clients typically get events in the planning pipeline 3–4 months ahead.Ģ. What are realistic expectations for first-time live stream producers? How can such expectations be fulfilled in a timely manner? I’ve compiled a list of considerations for organizations looking to add live streaming to event productions:ġ. Whether you are a service provider or an organization looking for someone to support live streaming for your event, it is useful to have a framework for planning. Another similarity was the lack of any written form of said requirements-such information had to be gathered by me during two phone calls. Like many prospective clients, he was hoping to find an off-the-shelf turnkey system to fulfill his business and technical requirements. In May, a former web developer contacted me about the possibility of helping his company produce a live stream for a conference that was less than 3 weeks away.
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